State Facilities Access Policy

WISCONSIN STATE FACILITIES ACCESS POLICY DOA SFAP Version Sept. 5, 2015 2 I. Definitions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 II. Conditions Governing All State Facilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 III. Conditions Governing the Public Areas of the Capitol: The Interior . . . . . . . . . . . . . . . . 8 IV. Conditions Governing the Public Areas of the Capitol: The Exterior . . . . . . . . . . . . . . . . 10 V. Scheduling Events and Exhibits. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 VI. Decisions & Appeals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 TABLE OF CONTENTS INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 STATE FACILITIES POLICY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Management and Jurisdiction .................................................... 4 GENERAL INFORMATION FOR THE STATE CAPITOL . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Capitol Building and Capitol Square Hours . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Scheduling Events and Exhibits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Permitted Community Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Liability Insurance and Bonds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Persons With Disabilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Rest Rooms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Tours . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 EMERGENCIES AT THE STATE CAPITOL Medical . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Tornado . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Fire . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Emergency Phone Numbers .................................................... . 17 EXHIBITS AT THE STATE CAPITOL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Exhibit Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Protecting Surfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Parking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 EVENTS AT THE STATE CAPITOL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Events on Capitol Square ...................................................... . 19 Events in the Rotunda . . . . . . . . . . ............................................. . 19 Parking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Bus Parking ...................................................... . . . . . . . . . . . . 20 Signs & Decorations...................................................... . . . . . . 20 RATE SHEET . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 APPENDIX A - List of State buildings subject to policy, pp. 23-25. 3 INTRODUCTION This Policy covers the use of all State facilities under the management and control of the Department of Administration by the general public, excluding the Executive Residence and areas of the Capitol Building housing the Assembly, Senate, Supreme Court, and the offices of constitutional officers such as the Attorney General, Governor and Lieutenant Governor. The purposes of this Policy are to ensure the health, safety, and welfare of the public, coordinate multiple uses of public buildings, preserve public spaces, preserve the aesthetic appearance of historic buildings, and to protect the public from financial losses. Please review this Policy carefully. This Policy applies equally to all proposed uses of State facilities by the general public, regardless of the type of use being sought. However, please also note that certain State facilities may have additional or other restrictions, and it is recommended that you consult the applicable agency for further information. Understanding the Policy will reduce the chance of any last-minute problems for your event. The Policy is divided into the following sections: I. Definitions. II. Conditions Governing All State Facilities III. Conditions Governing the Public Areas of the Capitol: The Interior IV. Conditions Governing the Public Areas of the Capitol: The Exterior V. Scheduling Events and Exhibits VI. Decisions and Appeals This Policy supersedes and replaces all prior policies and procedures effective September 5, 2015. If you still have questions after you have read the Policy, please contact the State Capitol Police at [phone]. 4 STATE FACILITIES POLICY Management and Jurisdiction State facilities generally are under the management of the Department of Administration’s Division of Facilities Management, and are generally under the jurisdiction of the Department’s Division of State Capitol Police. Certain areas of the Capitol are under the jurisdiction of the Senate, the Assembly, the Supreme Court, or the Executive Branch, rather than the Department of Administration (“Department”). Due to its unique dual status as a private residence, the Executive Residence is excluded from the scope of this document. For a complete list of buildings covered by this policy as of the date of publication, please see Appendix A. For a current list please see: http://doa.wi.gov/divisions/facilities-management/bureau-of-building-management/state-owned-buildinginformation. Some State buildings include public areas. Public areas are generally defined as gathering spaces which are not reserved for regular business use by State officials or employees. Public areas of the Capitol are identified by this policy as: the ground floor and first floor of the Capitol rotunda, hallways, stairways, and the State Capitol Park. Public areas of all State buildings are defined as so much of the grounds outside of State buildings as is under the exclusive control of the State. No other areas internal to any other State building are specifically designated as public areas by this Policy, but may be designated on a limited basis by the grant of a permit. Designation of an area as a “public area” under this policy is not a declaration that an area is a public forum of any type. The Department of Administration reserves the right to change the designation of any area at any time. Exhibits displayed without permits will be removed; exhibits removed may or may not be returned to the owner. Events shall be terminated if the use conflicts with a previously permitted event. Events shall be terminated if they become unlawful as described in Wis. Admin. Code Section Adm 2.14, or otherwise conflict with Wis. Admin. Code Chapter Adm 2. Those wishing to use of the Capitol or any other State facility should contact the appropriate office: 1. Proposed uses of public areas of the Capitol and other State facilities listed in Appendix A (except as follows), must be addressed to State Capitol Police, Attn.: State Capitol, 2BN, Madison, Wisconsin 53703. Requests may also be transmitted to [e-mail]. 2. Proposed uses of spaces under the jurisdiction of the Senate must be addressed to Senate Sergeant-At-Arms, State Capitol, B35S, Madison, Wisconsin 53703. 3. Proposed uses of spaces under the jurisdiction of the Assembly must be addressed to Assembly Sergeant-At-Arms, State Capitol, 411W, Madison, Wisconsin 53703. 4. Proposed uses of spaces under the jurisdiction of any other Constitutional officer (e.g. Governor, Attorney General) or the Supreme Court should be addressed to the office of that person or body. 5 I. Definitions The following words and terms, when used in this document, shall have the following meanings, unless the context clearly indicates otherwise. Please refer to Wisconsin Administrative Code Section Adm 2.03 for additional definitions. A. EXHIBIT: “Exhibit” means any display of art work, including but not limited to paintings, sculptures, arts and crafts, photographs or other artistic materials; public service and educational presentations; signs or banners which are not held by an individual or which are larger than 28” in length or width; and historical displays and other similar items. B. EVENT: “Event” means any performance, ceremony, presentation, meeting, rally, organized tours not led by department or legislative staff or officials, festival, reception or the like held in public areas of state facilities or buildings. The term “event” does not include activities such as: informal tourist activities; constituents or members of the public visiting elected officials otherwise conducting routine business with any state agency or state entity. C. CAPITOL: The Wisconsin State Capitol. Unless otherwise specified, the use of the term “Capitol” includes only the building, and not the State Capitol Park or Grounds. D. STATE CAPITOL GROUNDS: Unless otherwise specified, the use of the term “State Capitol Grounds” includes all areas from the public streets bordering the State Capitol building to each external door of the building. E. FACILITIES: Any building or land owned or managed by the State of Wisconsin Department of Administration, except the Executive Residence. See Appendix A. F. SPONTANEOUS EVENT: A spontaneous event is defined as a rally in response to an unforeseen triggering event that has occurred within the preceding three (3) calendar days, or is currently occurring. Regularly scheduled events, or events that are advertised by any means (including, but not limited to, via electronic social media) three (3) or more calendar days prior to the starting date of the event are presumptively not “spontaneous events” within the meaning of this Policy. 6 II. Conditions Governing All State Facilities The following conditions apply to the general public in public areas of all State facilities. A. Use of space must generally be reserved. Methods and exceptions are as set forth in Wisconsin Administrative Code Chapter Adm. 2. B. Public use of State facilities shall not interfere with the prime uses of the facility. Individuals and organizations are responsible for returning the areas used in conducting their events or displaying their exhibits to their original condition. Individuals or organizations are responsible for any vandalism, damage, breakage, loss, or other destruction to State facilities caused by that individual or organization; such costs will be assessed to individuals or organizations for the damages incurred. Individuals or organizations that organize, sponsor, promote or participate in an event may be held liable for such costs. Where repair of historic buildings is necessary, the cost of the repair will include the costs for the services of specialists in relevant historical restoration skills as determined by the Department, subject to the approval of the State Capitol and Executive Residence Board where applicable. Nothing in this paragraph shall be interpreted or applied as providing for recovery of costs against any person unless that person, or those acting under that person’s control, by their own negligent or intentional conduct cause a cost to be incurred by the State. C. Alcoholic beverages shall not be served or consumed in any State facility covered by this Policy without express written permission of the Chief of State Capitol Police. D. Posting or affixing signs, announcements, or other documents on any exterior or interior wall, ceiling, floor, door, window or other surface of the public areas of any State facility not designed for that purpose is prohibited. Stickers, labels, tape, or any other adhesive material that might leave a residue or otherwise damage interior or exterior surfaces, including porches, stairs, statuary, monuments, light wells, fences and trees is also prohibited. Likewise, tacks, nails, staples or other attachments shall not be used. The Department will bill any person who violates this paragraph for any costs incurred. E. All items or materials must be removed promptly after an exhibit or event. Persons failing to promptly remove all items, including waste matter, will be billed by the Department for all staff time expended removing such items. F. No item may be leaned against exterior or interior walls, pillars, portraits, furnishings, staircases, or other feature of any State facility, except as provided for by a permit. G. The following are considered hazards, and shall not be brought into any State building: 1. Storage of supplies, goods or materials. 2. Any equipment, apparatus or machines which fail to comply with the state administrative code or local fire code, unless exempted. 3. Any personal property if the operation of the personal property depends on utilizing the electrical or other utility service of a public building, or which interferes with the functioning of any electrical or mechanical building system, without the express 7 permission of State Capitol Police. 4. Skateboards, rollerblades, bicycles, mopeds, motor bicycles or motorcycles, except those owned by the State. H. A permit shall be obtained for all exhibits. Exhibits may be permitted in public areas of State facilities subject to the following conditions: 1. The State is not responsible for any damage, loss or theft of exhibits during the period of their installation, display or removal. No special security is provided for exhibits. 2. Exhibitors shall bear all costs of assembling, mounting, displaying and removing exhibits, and of the clean-up and restoring of the space to its original condition. 3. All displays must be free-standing. Exhibits may not hang from walls or ceilings or be affixed to doors, windows, railings, or other building surfaces (except for standing on the floor). Exhibits on exterior facilities may not hang or be affixed to trees, shrubbery, or other plantings, statuary, monuments, fences, light fixtures, light wells or the exterior surfaces of the building. 4. Requests for exhibit space must include a clear layout, scale drawing or sketch of the proposed exhibit, preferably as it will be displayed. The dimensions of the space required should be indicated, as well as the manner in which the exhibit will be mounted or displayed. 5. Requests for exhibit space may be denied if they conflict with State uses. I. No musical instruments or sound amplification equipment may be used without the express written permission of the Wisconsin State Capitol Police. J. No person may use any State building after it is locked and closed without the express written permission of the Department. K. To enhance security and public safety, State Capitol Police officers or persons authorized to assist the State Capitol Police may do the following: packages, backpacks, purses, bags and briefcases suspected of concealing stolen items or contraband may be inspected. Items being brought into any State building may be inspected if there is a reasonable suspicion that they may be capable of destructive or disruptive uses within the building. L. Camping or sleeping overnight in or on any State facility is not allowed. M. The sale, display or vending of commercial products or articles in any State facility is prohibited. N. Spontaneous events may occur in public areas only. Spontaneous events are not exempt from any provision of Wisconsin Administrative Code Chapter Adm 2, including, but not limited to, prohibitions against blocking ingress to or egress from any State building or any area within any State building. O. Carrying firearms in any State building is a violation of criminal law, Wis. Stats. sec.